Position No: TBD

Job Title: Office Manager

Department: Administrative Services

Salary: $35,000

FLSA Status: Exempt

Basic Job Functions and Responsibilities:

Under the direction of the Executive Assistant to the CEO, the Institute for the Advancement of Minority Health is seeking an experienced and detail-oriented Office Manager to join our team. The successful candidate will be responsible for overseeing the daily operations of our office,

managing administrative tasks, and providing support to the Executive Assistant. This position requires strong organizational and communication skills, as well as the ability to work independently and handle multiple tasks simultaneously.

Essential Duties and Responsibilities:

• Manage office operations and ensure the smooth running of the day-to-day activities
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Develop and maintain relationships with vendors, service providers, and office supply companies
• Manage administrative tasks such as filing, record-keeping, and data entry
• Oversee the general maintenance and upkeep of the office, including managing office supplies and equipment
• Daily monitoring of incoming and outgoing mail and packages, including logging and saving of packing slips
• Monthly inventory of office supplies and materials
• Creation and management of daily cleaning schedule
• Point person for the storage facility and programmatic building office keys
• Management of office equipment and reporting of any discrepancies to the supervisor
• Management and reporting of any needed building repairs
• Provision of general support to all visitors
• Assistance in planning in-house and off-site events
• Assistance in picking up printed material
• Respond to inquiries from employees and visitors in a courteous and professional manner
• Manage budgets, expenses, and financial records related to office operations
• Courier for monthly Wal-Mart order pickup
• Any additional tasks assigned by direct supervisor

SUPERVISION RECEIVED

Administrative and/or functional supervision is received from the Executive Assistant to the CEO

SUPERVISION EXERCISED

Non-supervisory position.

Qualifications:

• Bachelor's Degree in Business Administration or related field
• Minimum of 2 years of experience in office management
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Excellent organizational and communication skills
• Ability to work independently and prioritize tasks effectively

WORK ENVIRONMENT AND PHYSICAL DEMANDS.

The work environment and physical demand characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with  disabilities to perform essential functions. 

• Work is performed indoors but requires frequent travel from one location to another to perform essential duties.
• Position requires frequent use of computers, phones, copies and fax machines.
• Position requires frequent interaction with employees, outside agencies, and the public.
• Must occasionally lift and/or move up to 25 pounds.

Education

Bachelor's Degree in Business Administration or related field

Equal Opportunity Employer Statement

The Institute for the Advancement of Minority Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We  prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

To Apply: Please submit your cover letter and resume tohumanresources@advancingminorityhealth.org. Please address all emails to Mrs. Chasitie Watson, HR Director.